Job brief
- We are looking for a reliable Office Administrator. They will undertake administrative tasks,
ensuring the rest of the staff has adequate support to work efficiently. - The tasks of the office administrator will include bookkeeping and mentoring office assistants.
The ideal candidate will be competent in prioritizing and working with little supervision. They
will be self-motivated and trustworthy. - The office administrator ensures smooth running of our Union offices and contributes in driving
sustainable growth.
Responsibilities
- Coordinate office activities and operations to secure efficiency and compliance to Union’s policies
- Supervise administrative staff and divide responsibilities to ensure performance
- Manage agendas/travel arrangements/appointments etc. for the upper management
- Manage phone calls and correspondence (e-mail, letters, packages etc.)
- Support budgeting and bookkeeping procedures
- Create and update records and databases with personnel, financial and other data
- Track stocks of office supplies and place orders when necessary
- Submit timely reports and prepare presentations/proposals as assigned
- Assist colleagues whenever necessary
Requirements and skills
- Proven experience as an office administrator, office assistant or relevant role
- Outstanding communication and interpersonal abilities
- Excellent organizational and leadership skills
- Familiarity with office management procedures and basic accounting principles
- Excellent knowledge of MS Office and office management software (ERP etc.)
- Qualifications in secretarial studies will be an advantage
- High school diploma; BSc/BA in office administration or relevant field is preferred
Deadline 9 December 2022, 5pm CAT
Submit your CV & Resume to admin@zimu.africa
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