Job brief

  • We are looking for a reliable Office Administrator. They will undertake administrative tasks,
    ensuring the rest of the staff has adequate support to work efficiently.
  • The tasks of the office administrator will include bookkeeping and mentoring office assistants.
    The ideal candidate will be competent in prioritizing and working with little supervision. They
    will be self-motivated and trustworthy.
  • The office administrator ensures smooth running of our Union offices and contributes in driving
    sustainable growth.

Responsibilities

  • Coordinate office activities and operations to secure efficiency and compliance to Union’s policies
  •  Supervise administrative staff and divide responsibilities to ensure performance
  •  Manage agendas/travel arrangements/appointments etc. for the upper management
  •  Manage phone calls and correspondence (e-mail, letters, packages etc.)
  •  Support budgeting and bookkeeping procedures
  •  Create and update records and databases with personnel, financial and other data
  •  Track stocks of office supplies and place orders when necessary
  •  Submit timely reports and prepare presentations/proposals as assigned
  •  Assist colleagues whenever necessary

Requirements and skills

  •  Proven experience as an office administrator, office assistant or relevant role
  •  Outstanding communication and interpersonal abilities
  •  Excellent organizational and leadership skills
  •  Familiarity with office management procedures and basic accounting principles
  •  Excellent knowledge of MS Office and office management software (ERP etc.)
  •  Qualifications in secretarial studies will be an advantage
  •  High school diploma; BSc/BA in office administration or relevant field is preferred

Deadline 9 December 2022, 5pm CAT

Submit your CV & Resume to admin@zimu.africa